Specific registration

About specific registration

Specific registration is for persons whose qualifications are not recognised by the Veterinary Practitioners Registration Board of Victoria and do not qualify for general registration in Victoria. For more information about recognised qualifications, see the website of the Australasian Veterinary Boards Council (PDF).

The Board can only consider applications for specific registration from persons whose circumstances are covered by Section 7(1) of the Victorian Veterinary Practice Act 1997, as follows:

  1. Persons offered a teaching, research or residency position at the University of Melbourne - click here for more information
  2. Persons who a) have passed the Multiple Choice Questions (MCQ) stage of the National Veterinary Examination (NVE) who are preparing for the NVE clinical exams AND b) have been offered a voluntary/paid position in a veterinary practice under the supervision of a veterinary practitioner registered in Victoria - click here for more information
  3. Persons whose applications demonstrate that there is an identified need for a veterinary practitioner with qualifications such as they have to provide veterinary services - click here for more information
  4. Persons who wish to exchange practice with a registered veterinary practitioner for a limited period with the prior permission of the Board - click here for more information.

Teaching, research or residency positions at the University of Melbourne - s7(1)(a) or s7(1)(b) VPA

Under section 7(1)(a) of the Veterinary Practice Act 1997 (the VPA), ‘the Board may grant or refuse to grant specific registration as a veterinary practitioner to an applicant if the applicant holds qualifications in veterinary practice which do not qualify that applicant for general registration—to enable that applicant to undertake supervised study or training or a course approved by the Board at a tertiary institution’. NOTE: Persons offered an internship by a private employer do not qualify to apply for specific registration under section 7(1)(a) of the Act, which is only for a position at a university.

Under section 7(1)(b) of the VPA, ‘The Board may grant or refuse to grant specific registration as a veterinary practitioner to an applicant, if the applicant holds qualifications in veterinary practice which do not qualify that applicant for general registration—to enable that applicant to fill a veterinary teaching or research position at a tertiary institution approved by the Board’. NOTE: Persons offered an internship by a private employer do not qualify to apply for specific registration under section 7(1)(a) of the Act, which is only for a position at a university.

If you apply for specific registration under sections 7(1)(a) or (b) of the VPA, you must arrange to provide the following documents:

  1. A specific registration application form. This includes a statutory declaration which must you must sign in the presence of a person authorised to certify documents.
  2. The application fee, complex assessment fee, and registration fees for specific registration. See the Board’s current fee schedule here.
  3. A letter from the University of Melbourne, which a) states the title and contract term of the position offered to you and b) clearly defines the duties proposed for the position.
  4. A supervision form signed by the veterinary practitioner registered in Victoria who has agreed to be your principal supervisor. It is important that both you and your proposed supervisor read and understand the Board’s supervision policy before signing the supervision form. See Board Policy: Supervision of Veterinary Practitioners. The Board will determine the level of supervision required:
    * For indirect supervision, a supervisor must be able to be consulted (e.g. by telephone or email) if the supervised veterinary practitioner needs assistance while practising. While the supervised veterinary practitioner has primary responsibility for each individual patient, the supervisor has broad responsibility for the standard of care provided by the person under their supervision. The supervisor is expected to oversee the supervised person’s practice and ensure that there are mechanisms in place to monitor whether the supervised veterinary practitioner is practising safely.
    * For direct supervision, the supervisor must be physically present at the workplace at all times the supervised veterinary practitioner is practising, including during any after hours or on-call practice. The supervisor must accompany the person being supervised if practice occurs elsewhere, e.g. a home or farm visit. The supervisor has principal responsibility for the standard of care provided to each individual patient seen by the person under their supervision. 
  5. A letter of professional standing from the registration authority where you are currently (or were last) registered. Letters are only valid for 3 months from date of issue. Please ensure the letter is sent so it will still be valid on the date the Board grants registration. The letter must be directly emailed by the registration authority to the Board at [email protected]
  6. A certified copy of your undergraduate degree in veterinary science or medicine. Please also provide a certified translation of the degree if it is not in English.
  7. A personal resume covering your education, work and veterinary activities up to the present. The resume should explain any gaps in your veterinary work or activities. The resume should include your place of birth and places of primary, secondary and tertiary education and, if English is not your first/primary language, it should also provide details of your English language education.
  8. Evidence of your English proficiency as set out in the AVBC’s standards for English language skills (Annexure on page 5 of the linked document).
  9. A certified copy of photographic identification, e.g. your passport page or the front and back of your driver’s licence.
  10. Any other documents requested by the Board.

Preparing for the National Veterinary Examination clinicals- s7(1)(c) VPA

Under section 7(1)(c) of the Veterinary Practice Act 1997 (the VPA), ‘the Board may grant or refuse to grant specific registration as a veterinary practitioner to an applicant if the applicant holds qualifications in veterinary practice which do not qualify that applicant for general registration— to enable that applicant to undergo training, under the direct supervision of a registered veterinary practitioner, to acquire the competencies required to be registered under section 6’ [i.e. general registration].

The Board generally expects persons granted specific registration under 7(1)(c) of the VPA to make a first attempt at the NVE final clinical examination within 2.25 years of passing the NVE Multiple Choice Questions exam.

If you apply for specific registration under section 7(1)(c) of the VPA, you must arrange to provide the following documents:

  1. A specific registration application form. This includes a statutory declaration which you must sign in the presence of a person authorised to certify documents.
  2. The application fee, complex assessment fee, and registration fees for specific registration. See the Board’s current fee schedule here.
  3. A certified copy of your Multiple Choice Question exam results (the first stage of the National Veterinary Examination administered by the AVBC).
  4. A letter from the veterinary practice where you will be working, which a) states the title and contract term of the position offered to you and b) explains the arrangements for you to prepare for the NVE clinical exams.
  5. A supervision form signed by the veterinary practitioner registered in Victoria who has agreed to be your principal supervisor and provide you with direct supervision (you may have more than one principal supervisor if you will be training at more than one practice). It is important that both you and your proposed supervisor(s) read and understand the Board’s supervision policy before signing the supervision form(s). See Board Policy: Supervision of Veterinary Practitioners
    * Direct supervision requires a supervisor to be physically present at the workplace at all times the supervised veterinary practitioner is practising, including during any after hours or on-call practice. The supervisor must accompany the person being supervised if practice occurs elsewhere, e.g. a home or farm visit. The supervisor has principal responsibility for the standard of care provided to each individual patient seen by the person under their supervision. 
  6. A letter of professional standing from the registration authority where you are currently (or were last) registered. Letters of professional standing are only valid for 3 months from date of issue. Please ensure the letter is sent so it will still be valid on the date the Board grants registration. The letter must be directly emailed by the registration authority to the Board at [email protected] 
  7. A certified copy of your undergraduate degree in veterinary science or medicine. Please also provide a certified translation of the degree if it is not in English.
  8. A personal resume covering your education, work and veterinary activities up to the present. The resume should explain any gaps in your veterinary work or activities. The resume should include your place of birth and places of primary, secondary and tertiary education and, if English is not your first/primary language, it should also provide details of your English language education.
  9. Evidence of your English proficiency as set out in the AVBC’s standards for English language skills (Annexure on page 5 of the linked document).
  10. A certified copy of identification, e.g. your passport page or the front and back of your driver’s licence.
  11. Any other documents requested by the Board.

Identified need for a veterinary practitioner - s7(1)(d) VPA

Under section 7(1)(d) of the Veterinary Practice Act 1997 (the VPA), ‘the Board may grant or refuse to grant specific registration as a veterinary practitioner to an applicant if the applicant holds qualifications in veterinary practice which do not qualify that applicant for general registration— if the Board is of the opinion that, in order to meet an identified need for a veterinary practitioner, it is necessary for a person having qualifications in the nature of the applicant's to provide veterinary services’.

The Board only grants specific registration under section 7(1)(d) of the Act if it has formed view that there is an identified need which cannot be filled by a person with general registration. 

The Board’s policy is that identified need is a ‘public, community or government need’. The identified need may be for a specific skillset that is not readily available among veterinary practitioners who have general registration in Victoria, or to a location where the lack of a veterinary practitioner may negatively affect animal welfare. A business’s commercial considerations (e.g. to expand a business) would not meet the Board’s criteria.

See the Board’s Identified Need Policy for more information on specific registration under section 7(1)(d) of the VPA. 

If you apply for specific registration under section 7(1)(d) of VPA, you must arrange to provide the following documents and evidence:

  1. A specific registration application form. This includes a statutory declaration which must be signed in the presence of and by a person authorised to certify documents.
  2. An application fee, a complex assessment fee, and registration fees for specific registration. See the Board’s current fee schedule here.
  3. A letter from your prospective employer which a) states the title and contract term of the position offered to you and b) clearly defines the duties proposed for the position.
  4. Evidence from your prospective employer showing all efforts made to fill the position with veterinary practitioners who have general registration, e.g. advertising to the Victorian veterinary profession.
  5. Certified copies of your relevant postgraduate qualifications and/or other documents which show technical competence appropriate for the specific duties proposed in the position offered to you.
  6. A personal resume covering your education, work and veterinary activities up to the present. The resume should explain any gaps in your veterinary work or activities. The resume should include your place of birth and places of primary, secondary and tertiary education and, if English is not your first/primary language, it should also provide details of your English language education.
  7. Evidence of your English proficiency as set out in the AVBC’s standards for English language skills (Annexure on page 5 of the linked document)  
  8. A certified copy of your undergraduate degree in veterinary science or medicine. Please also provide a certified translation of the degree if it is not in English.
  9. A letter of professional standing from the registration authority where you are currently (or were last) registered. Letters of professional standing are only valid for 3 months from date of issue. Please ensure the letter is sent so it will still be valid on the date the Board grants registration. The letter must be directly emailed by the registration authority to the Board at [email protected]
  10. A supervision form signed by a veterinary practitioner registered in Victoria who has agreed to be your principal supervisor. It is important that both you and your proposed supervisor read and understand the Board’s supervision policy before signing the supervision form. See Board Policy: Supervision of Veterinary Practitioners. The Board will determine the level of supervision you require:
    * For indirect supervision, a supervisor must be able to be consulted (e.g. by telephone or email) if the supervised veterinary practitioner needs assistance while practising. While the supervised veterinary practitioner has primary responsibility for each individual patient, the supervisor has broad responsibility for the standard of care provided by the person under their supervision. The supervisor is expected to oversee the supervised person’s practice and ensure that there are mechanisms in place to monitor whether the supervised veterinary practitioner is practising safely.
    * For direct supervision, the supervisor must be physically present at the workplace at all times the supervised veterinary practitioner is practising, including during any after hours or on-call practice. The supervisor must accompany the person being supervised if practice occurs elsewhere, e.g. a home or farm visit. The supervisor has principal responsibility for the standard of care provided to each individual patient seen by the person under their supervision. 
  11. A certified copy of photographic identification, e.g. your passport page or the front and back of your driver’s licence.
  12. Any other documents requested by the Board.

Exchange of practice

Under section 7(1)(e) of the Veterinary Practice Act 1997 (the VPA), ‘the Board may grant or refuse to grant specific registration as a veterinary practitioner to an applicant if the applicant holds qualifications in veterinary practice which do not qualify that applicant for general registration—to enable an applicant from another country to practise in Victoria if that applicant has exchanged practice with a registered veterinary practitioner for a limited period with the prior permission of the Board.’

Please email the Board at [email protected] if you have any enquiries about applying for specific registration under section 7(1)(e) of the VPA.

Conditions and timeframes on specific registration

If you apply for and are granted specific registration, the Board may impose conditions on your registration (under section 7(3) of the Veterinary Practice Act 1997). For example, the Board may impose conditions on your specific registration so that you can only perform specific veterinary duties at a specific workplace for a limited period under the (direct or indirect) supervision of a registered veterinary practitioner approved by the Board.

Under section 7(2) of the Veterinary Practice Act 1997, the Board would only be able to grant you grant specific registration for a maximum period of 12 months. If you wish to be registered after the 12-month period of registration, you would need to lodge a new application (including all supporting documents) for specific registration at least 3 months before your current registration expired. The Board would assess any future application as a standalone application and would decide whether to grant registration on the individual merits of the new application. There is no guarantee that the Board would grant specific registration to an applicant again.

 

When to apply and how to submit applications

Applications for specific registration take some time for the Board to assess and, if approved, applications can also take some time to finalise.

 

If you are applying for specific registration, you must submit your application at least 3 months before the date you wish to be registered. This is so the Board has time to assess and consider your application.

You can submit your application by email or post:

  • Email [email protected]
    NOTE: If you are emailing your application, you must submit all documents in the form of high qualify PDF files (not as Word documents or .jpg or other image files).

  • Post to:
    Vetboard Victoria
    Level 14, 10-16 Queen Street
    Melbourne VIC 3000 AUSTRALIA

More information: telephone + 61 3 9620 7444 or email [email protected]

Application form, supervision forms, and Board policies

Privacy of your information

The Board will only use and disclose personal information collected in the registration form for the purposes of registration, unless the Board has obtained your consent to use the information for additional purposes..

More information: Privacy and data protection policy.